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For Sapporo and Fukuoka procedures, see here.

TOKYO / OSAKA / NAHA Step 3
Make your Appointment

To book your appointment, you will need the barcode number from your DS-156 (EVAF) and a printer. If you do not have a printer, you will not be able to print out the confirmation page that permits you to enter the Embassy or Consulate. If you experience any kind of problem printing out the confirmation page, please record the CONFIRMATION ID so that you can reenter the system from this page and cancel or change your appointment. You cannot reprint the confirmation page once you have exited the system. Your confirmation ID is not sent you by email, so please write it down if you experience any kind of problem with your printer.

• Make/Change an Appointment in Tokyo
• Make/Change an Appointment in Osaka
• Make/Change an Appointment in Naha

You must bring a copy of your Appointment Confirmation webpage to your interview in order to enter the building. The system will not send a confirmation email. (Print the webpage using the print button on your browser.)

Each visa applicant must have his/her own appointment. If you are applying as a family, each applying member must have an appointment.

Applications for underaged children not requiring in-person interviews may be submitted along with their parent's application without an appointment.

If you have lost the ID number or if you did not print an interview appointment letter for your interview and need the ID number to reprint, please contact the Visa Information Service by email. Please note that you will be charged and need a credit card to pay the fee.

IMPORTANT:

• To prevent multiple bookings by the same person, the Embassy/Consulate reserves the right to cancel any appointments which do not appear to be valid reservations. Please spell your name correctly. Multiple name spellings with the same or similar passport numbers may be subject to cancellation.

• Your appointment time printed on the confirmation letter is when you will be allowed to queue up outside of the Embassy gate to gain admission to the Embassy. It is NOT the time when you will be interviewed. Your documents will be checked at the entrance to the visa section. Please make sure documents are placed in the specified order. Your interview will take place after the initial paperwork and processing are complete. You can expect to wait about an hour and a half to two hours at the Embassy. Reading material is permitted, but electronic devices (including mobile phones), food, beverages and large bags are not allowed into the Embassy. Electronic devices can be checked at the Embassy entrance.

• Applicants who do not arrive at their scheduled appointment time will be refused admission to the premises. Please do not arrive early for your appointment as you will not be allowed to queue up prior to your scheduled appointment time.

• Due to space limitations in our waiting room, the primary applicant will be the only person allowed into the building unless the applicant is a minor child (age 17 and under) accompanied by a parent or legal guardian or is disabled and requiring assistance. Other parties (including relatives, friends, co-workers, employers, lawyers, etc.) will not be allowed into the building unless requested to do so by a Consulate official.

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  FAQs: Online Appointment

  
  

  
  

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